Table of Contents
- Personal Data: Type and Purpose of Collected Data
- Disclosure of The Collected Data
- Data Deletion and Retain Period
- Data Security and Limitation
- Data Protection Officer
- User’s Rights
- Cookie Notice
- Contact Information
Your privacy is very important to us and we have put in place measures to ensure that any personal information we obtain from you is processed in accordance with the EU’s General Data Protection Regulation (GDPR) which took effect on 25 May 2018. The GDPR promotes fairness and transparency for all individuals in respect of their personal data.
Where the words “FINDEXABLE”, “we”, “us” or “our” are used in this document, they are all references to FINDEXABLE Ltd.
2. Personal Data: Type and Purpose of Collected Data
Type of Collected Data:
As a Data Controller we collect a variety of data in order to deliver our services.
Personal Data means any information relating to an identified or identifiable natural person. We may collect, process, or use the following personal data, if you provide it to us:
- first name
- last name
- phone number
- address (personal and business)
- date of birth
- gender (as specified in latest ID documents)
- business name
- business type (e.g. sole trader, limited company)
- company web-site
- company email
We may also use other data that you have provided while contacting us, especially using the contact, download, or signup forms on our website, data that you have sent to us through an online survey, support request, or job application.
We also collect data sent by your web browser, e.g., information about your browser, your IP address, and your operating system. For marketing purposes and to improve our websites and services.
Please note that our products are not directed to children under the age of thirteen and we do not knowingly collect personal information from children under the age of thirteen.
Purpose of the Data Collection:
We collect and processes your personal data in order to:
- provide you with the services that you seek from our website;
- improve our website and services;
- ensure the security of our websites.
- In particular, we use this data to:
- set up user accounts if required
- verify your details are correct
- provide account access
- provide Findexable and web-site services, directly and with support of third parties (see article 3.2 Third Parties below)
If you call or send us an enquiry or details via email or another method, we will use your details to respond to any request or comment you have and request feed-back.
For delivering important system, account, product and regulatory related information to the user we will apply legitimate interest arguments. Beyond these purposes, we process your data only if you have granted express consent for its stated purposes (e.g. to send occasional direct marketing like newsletters etc.).
When you visit our websites, our system automatically collects information about your visit, such as your browser type, your IP address, and the referring website. This collection may be done in conjunction with our vendors and other third parties (see article 3.2 Third Parties below). We may receive from them general demographic or usage data of our site visitors.
We do not use automatically collected information to identify you personally without collecting additional consent. Such information is typically collected using web cookies, web or email pixels (also known as beacons), embedded hyperlinks, and similar tools. Popular browsers can generally be set to disable or delete individual cookies. See below for the types of cookies we use and their respective purposes (article 9 Cookies below).
3. Disclosure of The Collected Data
Mandatory Data Disclosure:
We may disclose your personal information if required by law, regulation, or other legal subpoena or warrant.
We may also disclose your personal information to a regulatory or law enforcement agency if we believe it to be necessary to protect the rights, property, or personal safety of its customers or any third party.
Third Parties Recipients:
We share personal data with the following third parties:
- MailChimp (Email management)
- Google Apps for Business (e.g. Google Analytics, Google Tag Manager)
- HubSpot (Customer relationship management)
International Operations and Transfers Out of the EEA:
Please note that when you use our products, your data may be sent to the United States and possibly other countries. We store data about our visitors on servers located in London, and we may also store this data on servers and equipment in other countries.
We may transfer personal data to a country outside of the European Economic Area (EEA), for example if a third party we share data with has servers located outside of the EEA. If this is the case, we will obtain your consent or otherwise ensure that the transfer is legal (e.g. US companies adhering to EU-US Privacy Shield) and your data is secure by following the EU guidelines.
We employ appropriate mechanisms for cross-border transfers of personal data, as required by applicable local law. We comply with the EU’s General Data Protection Regulation (GDPR) which took effect on 25 May 2018
In the event that we sell or buy any business or assets, in which case, we may disclose your personal data to the prospective buyer or seller of such business or assets.
If Findexable Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
4. Data Deletion and Retain Period
You can delete your online account at any time. This will erase any personal information in your account that we have about you. And it will mean any data about how you’ve used the online account will be made anonymous.
Deleting your online account won’t delete any data you’ve shared with us for reasons that aren’t connected with your online account.
If you wish us to erase your data which is unconnected with your online account, please contact us as described below and we will deal with your request as necessary under applicable law.
You can stop receiving promotional email messages from us by following the opt-out or unsubscribe instructions provided in any such message you receive.
5. Data Security and Limitation
We keep your data secure: by following internal policies of best practice and training for staff; by encrypting personal data; and using servers compliant with GDPR.
We implement commercially reasonable technical and organisational measures to protect your personal data against abuse and loss. We store such data in secure environments. While we use all reasonable efforts to protect your personal information, we cannot guarantee the absolute security of your data submitted through our app and websites.
We are not responsible for such external content, which may contain separate privacy policies and data processing disclosures.
In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we shall also inform you.
6. Data Protection Officer
To communicate with our Data Protection Officer, please contact our Data Protection Officer at: firstname.lastname@example.org. Please note that we are the Controller of customer data.
To communicate with the Data Protection Authority covering us with its jurisdiction, please contact The Information Commissioner’s Office at https://ico.org.uk.
7. User’s Rights
Upon request, our Data Protection Officer will provide you with information as to whether and what personal data we store in relation to you. Should your personal data be incorrect, you may have it rectified.
In particular, you have:
- the right to be informed about the collection and use of your personal data;
- the right of access to your personal data and any supplementary information;
- the right to block or of suppressing the processing of your personal data;
- the right to move, copy or transfer your personal data from one IT environment to another;
- the right to object to processing of your personal data in certain circumstances;
- rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
Consent Revocation and Deletion Request
Where you have provided consent for our processing of your personal data, you may withdraw that consent at any time by contacting us as described below.
You may also revoke your consent to use your personal data in the future, in whole or in parts, or request deletion of your personal data.
Subject to any exemptions provided by law, you may have the right to request access to Information, as well as to seek to update, delete or correct this Information
We will cease processing your personal data as soon as reasonably practicable following our receipt of your withdrawal.
Right to Complaint
If you consider that we have processed personal data in violation of applicable law, please contact us as described below.
If you consider that we have processed personal data in violation of applicable law and failed to remedy such violation to your reasonable satisfaction, you may also lodge a complaint with a supervisory authority (see article 6.2 above).
Rights of European Union Citizens
If you are a resident of the European Economic Area and believe we do not maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you may direct questions or complaints to our lead supervisory authority (see article 6.2 above).
Communication on Data Rights
A Data Request form is available to action any User Data rights and should be requested from the Data Protection Officer via email@example.com.
We may change our Website Privacy Notice if we consider it is appropriate to do so. If we make changes, we will post the changes to this page.
If we make changes that materially alter your privacy rights, we will provide additional notice, such as via email.
9. Cookie Notice
When you visit our website or our app, we and our service providers acting on our behalf automatically collect certain data using tracking technologies like cookies. This notice describes what tracking technologies we use and what we use them for.
A cookie is a piece of data contained in a very small text file that is stored in your browser or elsewhere on your hard drive. Cookies allow us to identify your device as you navigate through our publicly-accessible website. We also use them to recognize return visitors to our site.
We use both session and persistent cookies. Session cookies are cookies that disappear from your computer or browser when you turn off your computer. Persistent cookies stay on your computer even after you’ve turned it off.
You can turn off your web browser’s ability to accept cookies. But, if you do that, certain parts of our products may not work for you.
We do not use automatically collected information to identify you personally without collecting additional consent. Such information is typically collected using web cookies, web or email pixels (also known as beacons), embedded hyperlinks, and similar tools.
Popular browsers can generally be set to disable or delete individual cookies. See Browser help section or visit About Cookies web-site for guidance.
Required Cookies are those which enable the navigation and basic functionality of the websites, e.g., access to protected areas of the websites.
Functional Cookies are those which allow us to analyse your website usage and your selections on the website (e.g. your login name, language, or region), so we can save these settings and offer you a more personalised experience.
Advertising Cookies: allow us to better assess the effectiveness of our content marketing and advertising efforts. These cookies are provided by our third-party partners to analyse and track site visit and signups stemming from advertising.
We do not share your personal information (such as name or email) to third party providers outside of site visit data collected directly by such Advertising Cookies, though your site visit data may be linked with other personal information collected elsewhere by such third-party providers. Such external data processing is governed by the privacy policies of these third-party providers.
The list of cookie types that we may use along with their description is as follow:
- Findexable Ltd (Required Cookies). Our website stores various cookies that are required for the navigation and usage of the websites. Opt-out: You can configure your browser to disable these Required Cookies. This may reduce site functionality.
- Opt-out: Download the browser plugin “Google Analytics Opt-out Browser Add-on”.
- Hubspot (Functional Cookies). Our web-site may use Hubspot for lead generation on users (i.e. company name) visiting the web-site, however, this cookie for tracking visitors is currently de-activated.
- Facebook (Advertising Cookies). Our web-site use Facebook to track behaviour from people clicking on social media advertisements to map out attribution for associated advertisements. Opt-out: For Facebook and others http://www.youronlinechoices.com/uk/your-ad-choices
Opt-out: Visiting Google’s Ads Settings.
- Opt-out: Visiting https://www.google.co.uk/settings/ads/onweb and choose the function “Disable interest-based ads on Google”
- WebToffee GDPR Cookie Consent Plug-in (Functional Cookies). This plug-in (https://www.webtoffee.com/product/gdpr-cookie-consent/) allows users to accept the Findexable web-site Cookies or go to Settings and review the Cookies and reject where necessary.
The Findexable web-site has a Cookie pop-up screen which will allow the visitor to either Accept Cookies or go to Settings and explicitly opt-out of Cookies, in compliance with GDPR. Users should be aware that we record the IP address and cookie consents for our compliance records.
10. Contact Information
We are FINDEXABLE Limited, a limited liability company registered in England and Wales with company registration number Company number 12226339) whose registered office is at 5th Floor, 2 More London Riverside, London, SE1 2AP, United Kingdom
You can contact our Data Protection Officer by emailing: firstname.lastname@example.org